Recruitment: Apply For Deutsche Gesellschaft Fur Internationale Zusammenarbeit (GIZ) Recruitment 2021

Recruitment, apply for Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) recruitment 2021 below.

Gatekeepers News reports that the Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH (German Agency for International Cooperation) is an international enterprise owned by the German Federal government, operating in many fields across more than 130 countries.

In Nigeria, GIZ’s portfolio includes among others, a programme to support the Economic Community of West African States (ECOWAS) in its regional integration goals. The programme aims to strengthen sector-specific capacities in the areas of Peace and Security, Customs, and Trade as weir as Strategic Management and Organizational Development in the ECOWAS Commission.

Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) is recruiting to fill the position of:

Job Title: Administrative Assistant – Travel / Logistics

Vacancy No.: 082
Location: Abuja
Organization: GIZ Nigeria, Country Office

Background

We provide services worldwide in the field of international cooperation for sustainable development. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy, and the environment, and peace and security.
The diverse expertise of our federal enterprise is in demand around the globe, with the German Government, European Union institutions, the United Nations, and governments of other countries all benefiting from our services.
The German Federal Ministry for Economic Cooperation and Development
(BMZ) is our main commissioning party, but we also work with the private sector, fostering successful interaction between development policy and foreign trade.
All these commissioning parties place their trust in GIZ by working together with us to generate ideas for political, social, and economic change, develop these into concrete plans and implement the envisaged change processes.
Since we are a public-benefit federal enterprise, German and European values are central to our work. This makes us a reliable service provider that people can trust.
Together with our partners, we work to deliver flexible and effective solutions that offer people better prospects and sustainably improve their living conditions.
The registered offices of GIZ are in Bonn and Eschborn. In 2019, we generated a business volume of around EUR 3.1 billion. Our 22,199 employees, almost 70 per cent of whom are national staff, work in around 120 countries. As a recognised development service provider, we currently have 556 development workers in action in partner countries.
Furthermore, in 2019, the Centre for International Migration and Development (CIM), which is run jointly by GIZ and the German Federal Employment Agency, placed 262 integrated experts and 515 returning experts with local employers in our partner countries or provided them with financial support, advice or other services
Programme

The global programme “Migration for Development” (PME) works on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and is implemented by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ).
The PME aims at creating opportunities for returning migrants as well as for the local population (potential migrants). To this end, the PME has established a structure for employment promotion, migration, and reintegration advice, the Nigerian-German Center for Jobs Migration and Reintegration (NGC).
The NGC provides individual counselling services and advice on prospects for both returning and potential migrants in Nigeria, economic (re)integration support, information on vocational and educational perspectives, and employment opportunities including entrepreneurship and self-employment.
Responsibilities and Tasks
Responsibilities:

The Administrative assistant (travel and logistics) is responsible for ensuring that tasks are carried out smoothly within the assigned area of responsibility
Organising and coordinating all work stages
Performing all daily duties in the assigned area of responsibility
Liaising with customers in a service-oriented manner on behalf of the country office
Maintaining a helpful attitude to customers, ensuring that the office creates a professional impression
Communicating efficiently with offices with which regular contact is maintained
Tasks:
Services for GIZ staff / Partners:

Arrival, inbound/outbound travel:

Support GIZ staff/partners in visa application and processing as well as all other necessary permits required by government institutions in the host country.
Provides GIZ official travellers with all the necessary information for their inbound/outbound travel.
Prepare support/invitation letters for Visa applications and Visa on Arrival requests for GIZ staff and partners
Support GIZ staff/Partners in Visa application and processing as well as all other necessary permits required by government institutions.
Prepare travel health insurance for GIZ Staff and partners upon request.
(Working) requirements relating to accommodation:
The Administrative assistant (travel and logistics):

Maintains and updates a database of corporate rates negotiated with recommended Hotels in Nigeria.
Updates a register of estate agents and collects information about satisfaction with the services provided.
Recommends estate agents, support in the preparation and signing of rental agreements for both office rent as well as a private residential agreement for international staff.
Registration and other documents:
The Administrative assistant (travel and logistics):

Support international staff and their family members as well as GIZ drivers in obtaining Nigerian Driver’s license and National Identity Numbers
Support the processing of all relevant Visa for official trips as well as Residence Cards, maintain and update immigration file of all documents (including a copy of passport,
Residence Cards and all relevant correspondence)
Maintain a database of all CERPAC cards of experts and remind them to extend their residence cards at least 4 weeks to the expiry.
Departure, outbound travel:

Provide answers to any inquiry GIZ staff may have regarding their outbound travel, in accordance with the services provided by the GIZ office.
Service for short-term experts and other visitors:
The Administrative assistant (travel and logistics):

Provides information for experts and visitors, informs them about the status of their agreements e.g. Changes in schedules and other plans, transport services, etc.
Arranges accommodation for arriving visitors, short-term and long-term experts, upon request
Assists short-term experts with logistical problems (e.g. Transport services) during their assignment
Support for (official) travel:
The Administrative assistant (travel and logistics):

Procures tickets for domestic and international travel upon request via the GIZ office travel agent
Reserves hotels/rents cars upon request etc.
Organises visas and other necessary permits and documents upon request
Jointly prepare travel agent invoices and support in a general receivable settlement.
Event management:
The Administrative assistant (travel and logistics):

Organises and coordinates logistical aspects for planning, holding, and documenting meetings, workshops, seminars, and other events upon request
Arrange events for visitors, such as site-seeing upon request and approval of the management transport, etc.)
Administration:
The Administrative assistant (travel and logistics):

Organises and files documents in reference files or in DMS in line with GIZ’s filing rules
Arrange in conjunction with a responsible colleague, drivers for scheduled visitors, and experts drop off and pick up.
Monitor vehicle logbook and prepared monthly fuel consumption sheet for the approval of Head of Finance/Administration. Calculates private mileage and invoices the passenger for cost reimbursement to GIZ.
Other duties / additional tasks:
The Administrative assistant (travel and logistics):

Photocopies and scans documents as needed
Performs other duties and tasks at the request of management.
Required Qualifications, Competencies, and Experience
Qualifications:

Minimum of BA in Business Administration or Economics
Professional Experience:

Minimum of 3 years’ professional work experience in a comparable position
Other experiences and skills:

Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
Outstanding management skills
Outstanding communication skills
Confidential handling of information on staff and finances
Very good knowledge of the European language widely used in the country, ideally a knowledge of German
Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
Salary
According to the GIZ salary scale for Band 2.

Application Closing Date
18th October 2021.

Method of Application
Interested and qualified candidates should send their CV and Letter of Motivation as one document, with complete contact details to: recruitment-nigeria@giz.de using the Job Title as the subject of the email.

Note

Please include vacancy no. 082 in the mail subject.
Only shortlisted candidates will be contacted
GIZ is an equal opportunity employer committed to diversity. All qualified candidates regardless of age, sex, ethnicity, race, and religion are encouraged to apply.