Gatekeepers News reports that the British Council is the UK’s international organisation for cultural relations and educational opportunities. British Council works with over 100 countries across the world in the fields of arts and culture, English language, education, and civil society.
British Council is recruiting to fill the positions below:
Job Title: Administrative and Resource Assistant
Location: Abuja (FCT)
Pay band: 4
Contract type: Fixed Term ending December 2022
To provide logistical and administrative support to the FCR programmes managed through the Abuja office that will enable the programmes to achieve their outcomes and targets including close collaboration with the State Offices.
Main Accountabilities
Includes but not limited to the following:
The post-holder supports all administrative processes affecting the arrival, presence, and exit of programme staff (internal and external) to ensure they can carry out their duties effectively
To support the effective delivery of the programme through knowledge of key processes and official organisations applicable to incoming international staff including immigration, National Planning Commission (NPC) residence registration, driving licences, etc.
Lead in documenting appropriate processes/procedures for various residence permits for visiting
International staff and consultants
Building and maintaining effective relationships with key individuals who facilitate the official status of expatriate staff in the country
Facilitating all clearances necessary to ensure effective entry, presence, and exit of international staff and consultants
Make key programme policy documents available to visitors, e.g. Equality policy; IT Usage Policy Code of Conduct, and ensure that necessary papers/documents required from visiting consultants/staff are submitted on time and filed appropriately
Develop and update data of various contact details of the hotels and ticketing agents used by the programme (including immigration and National Planning Commission)
Lead in providing timely data on costs (hotel accommodation, hall/venue, and flight) to the technical team to support the preparation of budgets and analysis of VFM ratios
Line management of Abuja Driver/Office Assistants including overseeing the maintenance office of the vehicle fleet and ensuring that drivers complete and record details of all the vehicle safety checks.
Provide support to the Procurement & Facilities Manager around Inventories, Procurement, Office and Residential issues, etc including being the first contact point for any maintenance issues required at the office or any of the residences.
Ensure that appropriate service contracts are in place for the state office and necessary services of the equipment are carried out in line with the agreed schedule.
Programme team and external contacts are satisfied with logistical and administrative support.
Financial administration is prompt and in line with British Council and EU standards.
All logistic arrangements for staff, consultants, and visitors are made in accordance with agreed standards, in good time, and communicated effectively to the persons concerned
Effective relationships are maintained with external contacts in relation to visiting management, visas, flight bookings, etc.
Positive feedback from visitors and other team members about arrangements for workshops and Events.
Essential Requirements
The successful candidate will need to possess the following requirements:
Graduate level education.
Role-specific knowledge and experience:
Minimum of 2 years experience working on programme logistics for an international organization
Experience in working as part of a successful team/function
Experience working with SAP
Basic IT skills including word and excel.
Desirable requirements:
Evidence of continuous professional development
Experience in operating in a complex, multi-cultural context.
Experience in managing a fleet of vehicles.
Salary
N6,154,368.00 per annum.
Application Closing Date
24th August 2022 (23:59 South Africa Time).
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