Recruitment, apply for TotalEnergies (Total Nigeria Plc) recruitment 2024 below.
Gatekeepers News reports that Total is the world’s fourth-largest oil and gas company, as well as a major integrated player in the global solar industry. Backed by nearly a century of history the company discover, produces, transforms, markets, and distributes energy in a variety of forms, to serve the end customer.
TotalEnergies is recruiting to fill the position below:
Personal Assistant to Executive Director (Human Resources and Corporate Sevices)
Job Specifications:
- Full Time
- Required Qualifications: BA/BSC/HND
- Location: Lagos | Nigeria.
Job Description:
- Committed To TotalEnergies golden rules and the use of stop card.
- Proactively managing ED(HR & CS) calendar including scheduling and prioritising all meeting requests and correspondence ensuring responses and actions are undertaken and completed in a timely manner.
- Developing and maintaining effective working relationships with internal and external stakeholders (staff, customers, service providers, shareholders etc.) on a range of subjects.
- Providing executive support with the preparation, organisation, planning and effective logistics of all meetings, team events or conference managed by ED(HR & CS) office involving internal and external stakeholders.
- Schedule meetings between the ED HR & CS and their direct reports and the committees and groups of which they are a member
- Collating and preparing papers, correspondence including reports to ensure compliance with organisational requirements.
- Attend, screen and manage internal/external telephone calls, correspondence and requests.
- Coordinate HRCS weekly and quarterly divisional meetings, prepare and distribute meeting agenda and supporting papers if any, take minutes and follow up on action items with responsible parties thereafter.
- Organize ED’s business travel arrangements and accommodation in line with company travel and expense and compliance policies, process expenses and claims on behalf of ED(HR&CS).
- Work collaboratively with other PA’s within the organisation to ensure smooth running of the department.
- Check that ED’s office set up is appropriate and that the office equipment is properly maintained.
- Taking a continuous improvement approach to support and identify opportunities for the most efficient and effective PA support model, particularly embracing and using new technology and functionality.
- Provide general admin support to HR & CS Division (particularly the digitization programme) and follow up requests from department staff.
- Any other job assigned by the ED HR & CS.
Context & Environment:
- The ED (HR&CS)’s office is highly sensitive and characterized by high level of confidential activities.
- The job holder is attached to the ED(HR&CS) but to work administratively for all the departments in human resources and Corporate Services Division.
- Multiple internal and external stakeholders.
Qualifications and Requirements:
- Possess First Degree in Arts or Social Sciences
- Experience: Less than 3 years
- Knowledge of standard office administrative practices/procedures.
- Demonstrates good organisational, planning, multitasking and prioritisation skills plus a high level of accuracy and attention to detail
- Good communicator with good interpersonal skills and ability to build relationships with staff at all levels
- Proficient IT skills in Microsoft Teams and Office applications
- Ability to work on own initiative and as a part of a team liaising with internal and external stakeholders globally and remotely.
- Confident, proactive, self-motivated and organised approach.
- Demonstrates high level of discretion, diplomacy and judgement to dealing with confidential and sensitive information.
Deadline: Not Specified
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