Recruitment: Apply For European Union Recruitment 2021

• We offer the post of Secretary. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation.
• Upon recruitment, the successful candidate will occupy a specific job function as Secretary.
• This job function may be changed in accordance with the needs of the Delegation.
• Under this job function, the successful candidate will serve as technical and support staff under the supervision and responsibility of the relevant Head of Section.
• The candidate, Local Agent LA3 will work full time (37.5 hours weekly) in a multicultural and multinational environment at the premises of the EU Delegation in Abuja, Nigeria.

Selection Criteria
Minimum Requirements:

• Medically fit to perform the required duties;
• Enjoys civil rights and permits for employment under the Nigerian labour law;
• Satisfactory knowledge of  English
• Upper Secondary education in a relevant field and a minimum of 3 years in performing secretarial tasks. Thorough knowledge of secretarial tasks.
• We expect a candidate with deep understanding and experience of secretarial, with a high level of personal integrity, able to work under strict deadlines and able to cope with a significant workload such as;
• To coordinate appointments, organize and prepare meetings, draft minutes of meetings, respond and place telephone calls. Organise and manage the contacts list and database.
• To draft letters and notes (ensure they correspond to correct format, filing); prepare and finalize notes, routine correspondence.
• To receive, register and follow up on mails and correspondences.
• To ensure smooth document and information management through ARES or equivalent IT tools, prepare physical files and signatories as required.
• To carry out actions enabling the physical protection, conservation and transfer of documents, records and files.
• To ensure proper filing of documents, record and carry out the various tasks related to the storage of information.
• To maintain the Delegation’s archives and all activities relating to day-to-day ‘housekeeping’ of the archives.
• Proffer solutions to records storage and retrieval challenges of the various Sections within the Delegation, and assist in retrieving documents and information materials for staff members, visitors and researchers [when authorised to do so]
• To keep abreast about developments related to the section portfolio and main issues concerning the Section
• When required, undertake other assignments that may be needed in view of the efficient functioning of the Delegation.

The following will be considered an asset:

• Knowledge of French
• University degree or equivalent in a relevant field
• Thorough knowledge of secretarial and clerical tasks and previous experience in a diplomatic mission or international organization
• Outstanding knowledge of Microsoft Office and good control of Excel, ability to handle statistical data
• Self-motivated, proactive, ability to work in a multicultural environment, both in the team and/or alone, respect for the deadlines, ability to deal with stressful situations and to work under tight deadlines, performing well under pressure.

Remuneration

• We offer the post of Accounts Clerk. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation.
• Upon recruitment, the successful candidate will occupy a specific job function as Secretary.
• This job function may be changed in accordance with the needs of the Delegation.
• Under this job function, the successful candidate will serve as technical and support staff under the supervision and responsibility of the relevant Head of Section.
• The candidate, Local Agent LA3 will work full time (37.5 hours weekly) in a multicultural and multinational environment at the premises of the EU Delegation in Abuja, Nigeria.

Selection Criteria
Minimum Requirements:

• Medically fit to perform the required duties;
• Enjoys civil rights and permits for employment under the Nigerian labour law;
• Satisfactory knowledge of  English
• Bachelor’s Degree or Higher National Diploma in a relevant field (Accountancy, Finance or Business Administration) and a minimum of 3 years of work experience in performing in accountancy and/or financial & budgetary duties, requiring a measure of initiative and/or sense of responsibility.
• We expect a candidate with deep understanding and experience accountancy in the processing of financial and administrative documents, a high level of personal integrity, able to work under strict deadlines and able to cope with a significant workload such as;
  • Liaise with the Delegation’s bank and monitor its bank account;
  • Encode invoices into the Delegation’s accounting system and record financial data in appropriate software;
  • Execute accounting transactions and follow-up outstanding and non-executed transactions;
  • Make sure that financial, budgetary and contractual rules, procedures and deadlines are respected;
  • Follow the consumption of commitment and payment credits;
  • Assist in the preparation of reporting to the Headquarters;
  • Assist in the preparation, finalisation and follow-up of the yearly budget;
  • Assist in procurement procedures;
  • Participate in the creation and optimisation of relevant accounting tools;
  • Follow up, adjust and verify the execution of the authorised budget, in compliance with the financial regulations;
  • Contribute to the preparation of budgetary documents and reports;
  • Provide information and participate in presentations on financial and budgetary procedures;
  • Encoding of travel Invoices in MIPS
  • Responding to Ex Post Control request
  • Proper handling of Exception/Non-Compliance Notes
  • Attending to Suppliers/Contractors on payments and on Legal Entity and Bank Account information
  • Encoding LEF/BAF of third parties in the ABAC Workflow;
  • Act as back-up to the Accountant for any other tasks as delegated by the section coordinator.

The following will be considered an asset:

• Knowledge of French
• Master’s Degree or equivalent in a relevant field (Accountancy, Finance or Business Administration)
• Thorough knowledge of financial, budgetary and contractual rules, procedures and previous experience in a diplomatic mission or international organization
• Outstanding knowledge of Microsoft Office and good control of Excel, ability to handle statistical data
• Self-motivated, proactive, ability to work in a multicultural environment, both in the team and/or alone, respect for the deadlines, ability to deal with stressful situations and to work under tight deadlines, performing well under pressure.

Remuneration